NORTH COAST RAILROAD AUTHORITY (NCRA)

BOARD OF DIRECTORS REGULAR MEETING

Wednesday, April 25, 2007 ~ 10:00 a.m.

Eureka City Council Chambers

531 K Street, Room 208

Humboldt County

 

 

DRAFT AGENDA

 

 

 

AGENDA NOTE

All items appearing on the agenda are subject to action by the Board of Directors. Staff recommendations are subject to action by the Board of Directors. Staff recommendations are subject to change by the Board.

 

A.         CALL TO ORDER

 

B.        ROLL CALL

 

C.         AGENDA APPROVAL

 

D.        MATTERS FROM THE BOARD

 

E.         CONSENT CALENDAR

 

             1.        Approval of Minutes – March 2007

             2.        Approval of Property Committee Minutes - March 2007

             3.        Approval of Finance Committee Minutes - March 2007

             4.        Approval of Financial Statements – March 2007

             5.        Approval of Warrants Issued – March 2007

             6.        Approval of CTC Quarterly Reports

             

 

F.         PRESENTATION

 

            1.         Timber Heritage Association – Marcus Brown

 

G.        PUBLIC COMMENT

            Comments will be limited to three minutes per person and not more than ten minutes per subject, so that everyone can be heard.  “Public comment” time is limited to matters under the jurisdiction of the Authority that may not have been considered by the Authority previously and are not on the agenda.  No action will be taken.  Members of the public may also comment during specific agenda items when recognized by the Chair.

 

H.        COMMITTEE REPORTS

 

            1.         Finance Committee Report – Director Colfax

 

            2.         Property Committee Report – Director Simonson

 

 

I.          CONDUCT OF BUSINESS

 

1.   NCRA Policies and Procedures Amendments

 

            A.        Property Policy for Long-Term Lease Requests 

            B.        Property Policy for Collection of Delinquent Lease Accounts

                         

            Recommendation:  Approve updated Policies and Procedures

 

2.    Issuance of an RFP for Specialized Accounting Services

 

            Recommendation:  Approve issuance of an RFP for Specialized Accounting Services provided by a Certified Public Accountant (CPA).

 

3.   Proposition 1B Joint Application

 

            Recommendation:  Provide direction to staff.

 

4.   Signal Crossing Repair Proposal

 

            Recommendation:  Accept proposal and direct staff to enter into contract negotiations for Signal Repairs.

 

5.   Authorization for NCRA to issue Grant Anticipation Notes to Sonoma County in an amount not to exceed $6,000,000.  These Funds will be reimbursed by CalTrans for railroad infrastructure repairs authorized under the Traffic Congestion Relief Program (TCRP).

 

            Documents Requiring Approval:

 

                        A.  Note Resolution

 

                                    Recommendation:  Approve Note Resolution

 

                        B.  Note Purchase Contract

 

                                    Recommendation:  Approve Note Purchase Contract

     

                        C.  Deed of Trust

 

                                    Recommendation:  Approve Deed of Trust

 

                        D.  Operator Guaranty of Interest Payments, Attorney’s Fees, and       Disallowed Costs

 

                        Recommendation:  Approve Operator Guaranty

 

                        E.   Put Option Agreement

 

                                    Recommendation:  Approve as to Form

 

                        F.  Put Guaranty

 

                                    Recommendation:  Approve as to Form

     

 

J.         STAFF REPORTS

           

1.         Executive Director – Mitch Stogner

 

                        A.   CTC Update

                        B.   SB 861 (Wiggins)

                       

            2.         Engineer’s Report – Dave Anderson - NCRA Project Manager

           

            3.            Operator’s Report - John Williams – NWP Co.

 

            4.         Legal Counsel - Chris Neary

 

 

K.         CLOSED SESSION

 

            1.         CONFERENCE WITH LEGAL COUNSEL – Existing Litigation           

                        (Two Cases) Gov Code Section 54956.9 (a)

                        (a) NWPY vs. NCRA

(b)   Humboldt Baykeeper vs. Union Pacific, NCRA et al.

                                       United States District Court, # C-06-02560 JW

           

                2.           CONFERENCE WITH LEGAL COUNSEL-Initiation of Litigation

                         Government Code Section 54956.9 (c)

                                 Litigation to be discussed:  Enforcement of Billboard Removal on NCRA  property.

 

           

L.         ANNOUNCEMENT OUT OF CLOSED SESSION

 

 

 

 

 

M.        ANNOUNCEMENT OF NEXT MEETING

           

            May 9, 2007 - 10:00 a.m.

                Willits City Council Chambers

                111 East Commercial Street

                Mendocino County

 

N.        ADJOURNMENT

                                               

AGENDA NOTE

All items appearing on the agenda are subject to action by the Board of Directors. Staff recommendations are subject to action by the Board of Directors. Staff recommendations are subject to change by the Board.

 

AMERICAN WITH DISABILITIES ACT (ADA) REQUESTS

To request disability-related modifications or accommodations for accessible locations or meeting materials in alternative formats (as allowed under Section 12132 of the ADA) please contact the NCRA office at 707 463-3280, at least 72 hours before the meeting.

 

ADDITIONS TO AGENDA

The Brown Act, Section 54954.2, states that the Board may take action on off-agenda items when: a) a majority vote determines that an “emergency situation” exists as defined in Section 54956.5, or b) a two-thirds vote of the body, or a unanimous vote of those present, determines that there is a need to take immediate action and the need for action arose after the agenda was legally posted, or c) the item was continued from a prior, legally posted meeting not more than five calendar days before this meeting.

 

CLOSED SESSION

If agendized, NCRA may adjourn to a closed session to consider litigation or personnel matters. Discussion of litigation or pending litigation may be held in closed session by authority of Government Code Section 54956.9; discussion of personnel matters by authority of Government Code Section 54957; to confer with their negotiator regarding real property by authority of Government Code Section 54956.8.