NORTH COAST RAILROAD AUTHORITY (NCRA)

 PROPERTY MANAGEMENT COMMITTEE MEETING

 

MINUTES

 

MARCH 13, 2002 10:00 A.M.

 

WILLITS CITY COUNCIL CHAMBERS

111 EAST COMMERCIAL STREET, WILLITS, MENDOCINO COUNTY, CALIFORNIA, USA

 

AND BY TELECONFERENCE AT

 

EUREKA DEPOT

4 WEST SECOND STREET, EUREKA, HUMBOLDT COUNTY, CALIFORNIA, USA

 

A.                 CALL TO ORDER

            The meeting was called to order at 10:00 a.m.

 

B.                 ROLL CALL 

Directors present:  Chair Ripple, Second Vice Chair Leo Sears, and Bob Simonson, with Daniel Opalach listening only.

Also present:  Executive Director Max H Bridges, Assistant Executive Director Douglas Christy, General Counsel Christopher J Neary, Property Manager Cyndee Logan, and Administrative Assistant Pamela Fishtrom, and various members of the public.

 

C.                 AGENDA APPROVAL

               

            Dir. Sears moved to reverse Items E.1 and E.2 and approve the Agenda; seconded by Dir. Simonson. 

            Vote taken; motion passed.  Also, Dir. Simonson was chosen as Chair of the Committee.

 

D.                PUBLIC COMMENTS

Kaye Strickland, Northwestern Pacific Railroad Support Coalition, requested clarification of the motion.

 

E.                 CONDUCT OF BUSINESS

1.         Discuss Property Management Contract

At the meeting preceding this one, the Finance Committee decided to recommend approval of the Proposed Budget for Fiscal Year 2001-2002 with the exception of staff’s recommendation to remove the monthly stipend paid to the Property Manager. 

 

Dir. Simonson moved to continue the Property Management Contract; seconded by Dir. Sears.  Vote taken; motion passed.

 

Dir. Hemphill arrived at 11:15 a.m: Dir. Opalach left at 11:20 a.m.

   

2.         Discuss Santa Rosa Effluent Contract

The Agreement was reviewed, suggestions were provided to Mr. Neary, and both Dir. Sears and Ms. Logan expressed disappointment that the Agreement was negotiated as an Easement.  Dir. Sears and Mr. Neary embarked on significant discussion regarding Mr. Neary’s decision to change the negotiated License Agreement to an Easement Agreement.  Dir. Simonson expressed dissatisfaction over the lack of communication between the Committee and Legal Counsel.

 

Dir. Simonson moved that the document before us, which is a Grant of Easement and Agreement between the NCRA and the City of Santa Rosa, be referred to the full Board with a recommendation to adopt considering all of the changes that Dir. Campbell has made. Dir. Simonson withdrew his motion when he heard some of Dir. Campbell’s suggested changes were not made.

 

Mr. Neary described the changes he implemented.

 

Dir. Sears moved that the language for license and term be reinserted with all the rest of the changes being made, we approve it today, and it goes to Santa Rosa, but the change to an easement was not authorized by the Board, and will not be authorized by the Board; seconded by Dir. Simonson to get it on the table.  Vote taken; Dir. Sears, “aye;” Dir. Simonson, “nay;”  Chair Ripple, “nay;”  motion failed.

 

Dir. Ripple moved to adopt the Resolution and approve the Easement Agreement as prepared, and discussed, with the changes that were made; seconded by Dir. Simonson.  Vote taken; Dir. Simonson, “aye;” Chair Ripple, “aye;” Dir. Sears, “nay;” motion carried.   

 

Dir. Sears moved that this Committee recommend to the Board that a policy be adopted that we do not grant easements whenever we can manage to grant licenses for lesser rights.  The motion failed for lack of a second.

 

Chair Ripple recommended the Committee create policies for all issues related to property management.  Mr. Neary identified a previous policy adopted by the Board which can be used for reference.

 

3.                  Review Proposed Budget for Fiscal Year 2002-2003

Staff reported this Item was covered at the Finance Committee Meeting, however, Ms. Strickland wished to comment on that portion which recommends the Administrative Assistant position move to Sonoma County.  She explained closure of the Eureka office would be detrimental to the area’s confidence that the Railroad will re-open. 

 

F.                  ADJOURNMENT

            The meeting was adjourned at 11:45 a.m.