NORTH COAST RAILROAD AUTHORITY (NCRA)

PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES

 

FRIDAY, OCTOBER 4, 2002

10:00 AM�

 

CLOVERDALE DEPOT

501 ASTI ROAD, CLOVERDALE, SONOMA COUNTY, CALIFORNIA, USA

 

 

 

A.������� CALL TO ORDER � 10 am

 

B.������� ROLL CALL

Present: Second Vice Chair Leo Sears, Director Budge Campbell and Director Robert Simonson.

 

Also present: Executive Director Max Bridges, Assistant Executive Director Douglas Christy and Administrative Assistant Louise Evans.

 

C.������� AGENDA APPROVAL

Doug requested Benchmark Realty Group document, regarding easement on APN 201-311-007,013 be added to the agenda.

 

Director Campbell moved to add Benchmark Realty Group to the agenda; 2nd by Director Simonson.

 

None opposed, motion carried.

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D.������� PUBLIC COMMENTS

����������� No comments from the public.

����������� Present: Judy

 

E.�������� CONDUCT OF BUSINESS

 

1.                  Revised job description and recruiting for the vacant Administrative Assistant position

Salary still needs to be established.�

 

Director Campbell moved to accept job description with modifications; 2nd by Director Simonson.

 

Modifications: Para.3: The AA coordinates the flow�; Para. 5: delete from property revenues; Para. 8: �takes and transcribes minutes�

 

None opposed, motion carried.

�

2.                  Request from City of Ukiah for use of a portion of the Ukiah Depot for a visitor center

NCRA rights need to be reserved.� Issues that need to be addressed by the person requesting is insurance liability, janitorial, etc.�

 

Director Sears moved to respond in agreement of concept, subject to their proposal and our future needs; 2nd by Director Campbell.

 

None opposed, motion carried.

 

Mr. Bridges and Christy will draft a response to City Manager, Candace Horsley.

 

3.                  Request from Jonathan Brooks to purchase APN 516-241-26 adjacent to Annie and Mary.

Director Sears will follow-up with Mr. Brooks on behalf of the Property Management Committee to discuss his proposal.� Director Sears will report to Mr. Bridges and the Property Management Committee.

 

Director Sears moved to follow up on behalf of the NCRA; 2nd by Director Campbell.

 

None opposed; motion carried.

 

4.                  Request from Jay Gayner to lease APN 033-172-02 near Dos Rios

Director Campbell moved not to consider leasing at this time due to NCRA�s strategic planning; 2nd by Director Sears.

 

None opposed, motion carried.

 

5.                  Status of Property Policy

The policy has good basic structure but needs some fine-tuning before consideration and adoption.� Director Campbell had notes on his suggested changes.

 

Mr. Bridges will produce revised draft in Property Policy and will email copies to Property Management Committee.�

 

Mr. Bridges had discussion with Sonoma County Auditors Office and they will consider handling the Property Management invoices and revenues.�

 

6.                  Status of Eureka Depot

Willis & Disiere Realtors (Leasing Agent) will handle leasing of building with a one-time cost of $1000 (120 day agreement).� It can be rented for $1500/month. There will be 120-day notice required by either party before terminating.� Mr. Bridges signature is required on the lease.

 

Director Simonson moved to refer to the Executive Director for his perusal and signature; 2nd by Director Campbell.

 

None opposed, motion carried.

 

7        Benchmark Realty Group

Person trying to sell property needs knowledge of an easement or if the property is landlocked.� The NCRA hasn�t received documentation of permanent easement.

 

Director Sears will follow-up with Mark Burtchett, Broker, Benchmark Realty Group, regarding this issue and will report to Mr. Bridges and the Property Management Committee.

 

G.������� ADJOURNMENT � 11:28 am