NORTH COAST RAILROAD AUTHORITY (NCRA)

PROPERTY MANAGEMENT COMMITTEE MEETING

 

MINUTES

 

FRIDAY, NOVEMBER 8, 2002

10:00 AM 

 

WILLITS CITY COUNCIL CHAMBERS

111 EAST COMMERCIAL STREET, WILLITS, MENDOCINO COUNTY, CALIFORNIA, USA

 

 

 

A.                CALL TO ORDER

The meeting was called to order at 10:00 am.

Discussed the necessity of a Chairperson for the Property Management Committee.  It was agreed that the Executive Director will direct the meetings, and a Chairperson is necessary.

 

B.        ROLL CALL

Directors Present: Budge Campbell, Leo Sears and Robert Simonson.

Also Present: Executive Director Douglas Christy, Max Bridges, General Counsel Chris Neary and Administrative Assistant Louise Evans.

 

C.        AGENDA APPROVAL

Executive Director Douglas Christy suggested that the order of the Conduct of business be changed.  Director Sears requested his report be added to the agenda under Conduct of Business.

 

None opposed, motion carried.

 

The order of the Conduct of Business will be as follows:

1.             Finalize Property Management Policy

2.             Update Lease Roster

3.             Easement at foot of “I” Street, City of Eureka

4.             Farley Encroachment

5.             Report from Director Sears

 

D.        PUBLIC COMMENTS

No Public Comments.

 

E.         CONDUCT OF BUSINESS

 

1.                  Finalize Property Management Policy

NWPRA fee amounts were used as an example.  NCRA staff will make suggested changes to the policy and will send the revision electronically to the Property Management Committee for their review and approval.

 

2.                  Update Lease Roster

NCRA needs standardized fees that should be listed on the encroachment application.  The Staff and Property Committee will establish rates and then forward to the Board of Directors for approval.

 

3.                  Easement at foot of “I” Street, City of Eureka

Everyone in agreement that someone from the City of Eureka should attend the Regular Board Meeting of November 13, 2002, for comments and information.

 

Director Sears moved Committee approval of easement in concept and we will entertain a formal proposal from the city; 2nd by Director Simonson.

 

None opposed, motion carried.

 

4.                  Farley Encroachment

A water main parallels and crosses NCRA tracks. A portion of the rail was removed without permission.  Counsel Neary stated he would send a letter stating he is monitoring the situation and ask the landowner to deal directly with the Executive Director.  The landowner is being very cooperative.

 

Director Campbell moved that the Property Committee reviewed the issue and the parties are involved in an illegal encroachment on railroad property and request and instruct staff to follow through appropriately; 2nd by Director Sears.

 

None opposed, motion carried.

 

5.                  Report from Director Sears

 

1.       John Brooks wants to acquire NCRA property that is across from his property.  He isn’t interested in anything other than ownership. 

Director Sears will notify Mr. Brooks that NCRA property is not for sale.

 

2.    A realtor is handling property that follows alongside 600 feet of railroad on Alton & Carlotta spur.  They want a permanent easement, but are willing to accept non-permanent easement. 

NCRA will not grant a permanent easement but will consider a revocable easement.  NCRA will accept application for review of temporary access.

 

3.    Eureka Depot: the roof is leaking. 

Director Sears will check for leaks and arrange for roofers to inspect the extent of damage.

 

4.    Railbanking the Arcata and Mad River Railroad: This item needs to be pulled from the agenda of the Regular Board Meeting of November 13, 2002.  Everything is still unsettled.  Costs involved in railbanking may be more costly than NCRA can afford.  NCRA will proceed with caution.

 

G.        ADJOURNMENT at 12:50 pm