NORTH COAST RAILROAD AUTHORITY (NCRA)

 PROPERTY MANAGEMENT COMMITTEE MEETING

 

MINUTES

 

Tuesday, November 18, 2003

 

City Counsel Chambers

300 Seminary Avenue, Ukiah, Mendocino County, California

 

 

A.              CALL TO ORDER

Chair Simonson called the meeting to order at 1:11 pm.

           

B.               ROLL CALL 

Committee Members present:  Bob Simonson, Budge Campbell and Leo Sears. Also present: Executive Director Mitch Stogner, Office Manager Dina Polkinghorne and Recording Secretary Heather Newell

 

C.               AGENDA APPROVAL

Upon motion by Director Simonson, 2nd by Director Sears, and carried

(3-0), the agenda was approved with the following changes: Under Item E “Conduct of Business” Item E.3a was removed from the agenda.

 

D.              PUBLIC COMMENTS

None

 

E.             CONDUCT OF BUSINESS

 

1.            Presentation by the City of Ukiah Regarding Acquisition of Railroad Property

Larry DeKnoblough, Director of Community Services for the City of Ukiah, presented the Committee with a proposal to purchase approximately one acre of NCRA property. The property is located on a parcel of land situated near the depot, off Perkins Street. If acquired, it is the intent of the City to install a municipal park, which would include skateboarding facilities.

 

City of Ukiah Council Member Paul Anderson was also present. He urged the committee to consider the proposal and stated that the City Council would welcome the opportunity to work with the NCRA on this much needed community project. 

 

There was a brief discussion among the members whether or not to discuss the matter under closed session. The consensus of the committee was that only the full board was authorized to discuss any negotiations and that the purpose of the committee, in regards to real estate proposals, was to determine whether or not to recommend the proposal to the full board.   

                            

Upon motion by Director Campbell, 2nd by Director Simonson, and  carried (2-1; Sears voting no), The Property Management Committee suggested that the City of Ukiah look at options for the potential development of the entire NCRA holdings that would include a Skate Park, and return with these options for the Committee’s further consideration.

 

2.            Approval of Extension of Lease, 419 Talmage Road

Director Simonson explained that the NCRA currently has a six-month lease for its office space in Ukiah.  Since the date for completion of the depot has been pushed back well into 2004, staff is requesting to renew the lease for a year. 

 

Upon motion by Director Simonson 2nd by Director Sears carried (3-0) the Committee directed staff to negotiate office lease for one (1) year.

 

3.          Consideration of Lease Approval, Alpha Labs

Director Simonson stated that Alpha Laboratories has submitted a request to construct a parking lot on railroad property adjacent to Mason Street in Ukiah. He further explained that a neighboring business already has a parking lease with the NCRA.

 

Upon motion by Director Campbell 2nd by Director Simonson carried (2-1) Committee approved lease and set fee at $100 per month, $1200 per year.

           

4.          Consideration of Reduction in Lease Fee’s – Tom Ashurst

Mr. Ashurst submitted a written request to the Property Committee for a reduction in his annual lease. The lease is a Utility Undercrossing incurring an annual fee of $300.

 

Upon motion by Director Campbell, 2nd  by Director Simonson, and carried (3-0) the Committee rejected Mr. Ashurst’s request to reduce his lease fee’s. 

 

                    5.          Staff Reports – Dina Polkinghorne

Dina Polkinghorne provided the Committee with a current up to date lease roster, and updated the committee on the efforts to collect and maintain lease fees.

 

                  

F.            MATTERS FROM COMMITTEE MEMBERS

Director Sears requested that staff research how much the City of Ukiah charges for their parking spaces. He also discussed the value of property over time in terms of leasing vs selling the property. 

 

G.            ADJOURNMENT - 2:50 pm