BOARD OF DIRECTORS REGULAR MEETING
Approved Minutes
A.�������� CALL
TO ORDER
����������� Chairman
Hemphill called the meeting to order at
B.�������
����������� Directors
Present: Director Simonson, Ollivier, Kelley, Chairman
Hemphill
����������� Directors Absent:� Director Woolley, Director LaVallee, Director
Colfax (arrives at
����������� Also Present:� Executive Director
C.�������� AGENDA
APPROVAL
����������� Motion to
approve the agenda made by Director Kelley, seconded by Director Simonson and carried
unanimously (4-0).
D.������� MATTERS
FROM THE BOARD
����������� 1.�������� Recognition
of Outgoing Board Member � Hal Wagenet
����������� 2.�������� Recognition
of Incoming Board Member � David Colfax
�����������
E.�������� COMMITTEE
REPORTS
����������� 1.�������� Property
Committee Report � Director Simonson
����������������������� Director
Simonson said that his report will be covered in the discussion pertaining to agenda
items H.1 through H.10
F.�������� CONSENT
CALENDAR
����������� �1.������� Approval of Minutes � October 2006
����������� �2.������� Approval
of Property Committee Meeting minutes � October 2006
����������� �3.������� Approval
of Financial Statements - October 2006
����������� �4.������� Approval
of Expense Reimbursement October 2006 � Executive Director�����������
����������� �5.������� Approval
of Warrants Issued � October 2006
����������� �6.������� Approval
of Final 06-07 FEMA/OES, TCRP, and Agency Budgets
����������� �7.������� Approval
of
����������� �8.�
����� Approval of Contract � Legal
Services
����������� Motion to approve
the Consent Calendar, Items F.1 through F.8 made by Director Kelley, seconded
by Director Ollivier, carried unanimously (4-0).
�����������
G.������� PUBLIC
COMMENT
�����������
����������� No Public Comments
H.������� CONDUCT
OF BUSINESS
����������� 1.�������� Samoa Pacific Group � Alignment Study MOU
����������������������������������� Property
Committee Recommendation:� Direct staff to enter into a Memorandum of
Understanding with Danco Group to develop an alignment study for the project
located in
����������� Director Simonson updated
the Board on the Danco Group project.
����������� Director
Kelley motioned to approve the Property Committee recommendation, seconded by Director
Simonson, and carried unanimously (4-0).
����������� 2.�������� Carlotta Branch Lease Agreement � Bob
Hansen
����������������������������������� Property
Committee Recommendation:� Direct staff to enter into negotiations with Mr.
Hansen for a lease of
����������� Director Simonson
updated the Board on the recent proposal NCRA received from Mr. Bob Hansen for
a lease in perpetuity for NCRA owned property located in Carlotta, Ca.
����������� Director
Kelley motioned to approve the Property Committee recommendation, seconded by Director
Simonson, and carried unanimously (4-0)
�����������
����������������������������������� Property
Committee Recommendation:� Direct staff to enter into a Memorandum of
Understanding with Murphy�s Dock to pave over the existing crossing located at
����������� Director Simonson
updated the Board on a proposal from Murphy�s Dock to temporarily pave over the
crossing located in Fields Landing.�
Director Simonson said that Murphy�s Dock will contribute to the cost of
repair when NCRA makes that request.
����������� Director
Simonson motioned to approve the Property Committee recommendation, seconded by
Director Kelley, and carried unanimously (4-0).�
�����������
����������� 4.��������
����������������������������������� Property
Committee Recommendation:� Direct staff to enter into an agreement with the
�����������
�����������
����������� Director
Kelley motioned to approve the Property Committee recommendation, seconded by Director
Simonson, and carried unanimously (4-0).
�����������
����������� 5.�������� Hopland Open Market
����������������������������������� Property
Committee Recommendation:� Direct staff to enter into a temporary agreement with Cristobal and Carmen Lopez to hold a Saturday and Sunday Open
Market on the property they lease from NCRA in Hopland, conditional on receipt of
appropriate insurance certificates.
����������� Director Simonson said
that the Lopez family holds a current lease for property in Hopland and ���� said that he supports their request to hold
an Open Market on the weekends for a one year period of time.
����������� Director
Kelley motioned to approve the Property Committee recommendation, seconded by Director
Simonson, and carried unanimously (4-0).
����������� 6.�������� Tyris Corp.
����������������������������������� Property Committee Recommendation:�
Direct staff to extend the current temporary crossing agreement for one
crossing one user (Tyris) located in Cloverdale for an annual charge of
$3000.00.� The temporary, revocable agreement
will expire
����������� Director
Simonson updated the Board on a request from Tyris and requested Legal Counsel�s
opinion on the matter.
����������� Legal
Counsel Neary said that NCRA can enter into a temporary, not to exceed one
year, ��� agreement if Tyris needs
additional time to complete development plans.�
����������� Director
Kelley motioned to approve the Property Committee recommendation, seconded by Director
Simonson, and carried unanimously (4-0).
����������� 7.��������
����������������������������������� Property
Committee Recommendation:� Direct staff to reaffirm previous Board
decision to allow the City of
�����������
����������� Director
Simonson motioned to approve the Property Committee recommendation, seconded by
Director Kelley, and carried unanimously (4-0).
�����������
����������� 8.�������� CalTrans Request to Declare 4 Crossings
Exempt
����������������������������������� Property
Committee Recommendation:� Direct staff to enter into an agreement with CalTrans that would declare 4 crossings, one in
����������� Director Simonson
updated the Board on the CalTrans request to declare the crossings North of railroad milepost 142 PUC-exempt.�
����������� Director
Simonson motioned to approve the property Committee recommendation, seconded by
Director Kelley, and carried unanimously (4-0).
����������� 9.��������
����������������������������������� Recommendation:
Direct staff to enter into negotiations
with private parties interested in purchasing �Sunset� coach.
����������� Chairman Hemphill
said that NCRA has received an informal proposal for purchase of the Sunset Coach
that is housed in the Willits Yard.� He
updated the Board on previous attempts to ��� auction
this piece of equipment that a sale was never consummated.� He said that the Sunset Coach has been vandalized
in the past and has lost value.� Chairman
Hemphill suggested that ��������� Legal
Counsel and the Executive Director look into the process for sale of certain
pieces of equipment including the Sunset Car. �He also said that the Operators interests need
to be considered.
����������� Legal
Counsel Neary said that the coach has been declared salvaged.
����������� Director
Kelley directed staff to review the surplus property policy and meet with the
operator to discuss which equipment he may need.� He also directed staff to prepare documents
for the Board that outline the plan for auction or sale of surplus equipment in
accordance with all rules and regulations governing such activity.�
�����������
����������� Chairman
Hemphill said that any sale of equipment will require extensive staff time and
that the matter will be tabled until a future meeting.
�����������
�����������
�����������������������������������
����������� 10.������ Crossing Agreement � Silverado Sonoma
Vineyards, LLC
����������� ����������������������� Recommendation: Approve changes in
lease agreement to reflect change in property ownership.
����������� Legal Counsel Neary
said that occasionally property owners need a lease agreement that is not revocable
on thirty days notice.� He said that NCRA
adopted a standardized policy making ���������� all
crossing agreements revocable on thirty days notice.� He said that this type of agreement protects
NCRA in the event that the crossing needs to be removed.� He said that occasionally property owners,
for the purpose of financing, need to show a longer term agreement.�
����������� Mr.
Neary requested the Board approve Silverado Sonoma Vineyards lease for a term
of 10 years, and approve creation of a policy regarding long term
agreement/easement requests that would require an advance application fee for
engineering services and any inspection services that may be necessary.
����������� Motion
to approve Property Committee recommendation made by Director Kelley, seconded
by Director Simonson, and carried unanimously (4-0).
D.������� Matters
From the Board (continued)-
����������� Chairman
Hemphill presented out going Director
����������� Mr. Wagenet thanked
the Board.� He said that he is excited
and satisfied with the growth of the NCRA Board and the legitimacy of the Board
in the eyes of the
����������� Chairman
Hemphill introduced
����������� Director
Colfax said that he is pleased to be a part of the NCRA Board and said that he
is anxious to help restore rail service on the
�����������
I.��������� STAFF REPORTS
����������� 1.�������� Operator�s
Report -
�������������������������������
����������������������� Mr.
Williams said he prepared the NWP Co. Business Plan and presented this plan to Robert
Chung and
����������������������� Mr.
Williams said that he along with Doug Bosco, and
����������� ����������� Mr. Williams said that on November
2, Doug Bosco hosted a private reception for Governor Schwarzenegger.� He said that the Governor was receptive to the concept of rail restoration on the
����������� ����������� Director Kelley thanked Mr. Williams for
his report and he said that his staff reported that the Solid Waste meeting
with Susan Klassen and Jim Anderson was very informative.He
encouraged Mr. Williams to look for a storage area as close to the landfill as possible.� Director Kelley said that he has talked to
Governor Schwarzenegger on two separate occasions and the Governor is
interested in Goods Movement and was supportive of NCRA�s
efforts.
����������� ����������� Chairman Hemphill thanked Mr. Williams
and said that the fact that NCRA is making progress
with the Governor�s office is very important.
���������������
����������� 2.�������� Engineer�s Report � Dave Anderson - NCRA
Project Manager
����������������������� Dave Anderson
updated the Board on the Award of the $1.3 million Contract for Emergency
Repairs at the Marin/Sonoma County border. He said that the contractor has mobilized
and activities � will be increasing
substantially. He said the work will be primarily at Schultz
����������������������� Mr.
Anderson also said that FEMA released the final 10% retention and that he will
be contacting vendors to expedite delivery of the equipment purchased with FEMA
funds.� Mr. Anderson also said that he is
in negotiation with the contractor for lease of some of this equipment.
����������������������� Mr.
Anderson said that he and
����������������������� Mr.
Anderson also said he met with Fish and Game in regards to the Schellville area
flooding.� He said the 2005-06 storms
washed out a mile of roadbed and the track is hanging in the air.� Fish and Game has $4 million set aside and
they have asked NCRA to design the repair project. He said that Fish and Game
is currently trying to find ways to transfer the funds for repair to NCRA.�
����������� Mr.
Anderson said that
3.�������� Executive
Director �
����������� a.
����������� ����������� Mr. Stogner said that
on November 9, the
�����������
����������� b. November 7 Election Results � Prop 1B, Measure R.
����������������������� Mr. Stogner said that Prop 1B passed and Measure R in
�
����������� c. RFP for Engineering/Planning Services
����������������������� Mr. Stogner told the Board that in accordance with NCRA Policies and Procedures,
an RFP will be issued in December for NCRA Planning, Engineering, and Project
Management Services.� He said that the
short term contract with American Rail Consultants expires on January 17.�
4.�������� Legal Counsel - Chris Neary
����������������������� Mr. Neary
said that he and
����������������������� Mr.
Neary said that CBS Outdoor Advertising has been notified that NCRA will not be
renewing the lease agreement for the billboards.
����������������������� Mr.
Neary said that he and Mitch will begin to work on revision of the Property
Policy.
����������� Chairman
Hemphill convened the meeting to closed session at
J.�������� CLOSED
SESSION
����������� 1. ����������� Conference with Legal Counsel � Existing
Litigation
������������������������������� Government Code
Section 54956.9(a)(1 case)
������������������������������� NCRA
vs. Jerico Products, Sonoma County Superior Court Case #
K. ������� ANNOUNCEMENT
OUT OF CLOSED SESSION
����������� Legal Counsel
Neary reported that the Board met with Counsel on one item of existing
litigation, received information and gave direction.
L.��
����� ANNOUNCEMENT OF
�����������
�����������
���������������
���������������
���������������
M.���
��� ADJOURNMENT
����������� Chairman
Hemphill adjourned the meeting to the next regularly scheduled Board meeting at
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